Setting Up

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To initiate the setup of your accounting system, please proceed by following the steps outlined in this user guide.Starting with Chart of Account.

Cloudby comes with a default set of ready-to-use chart of accounts, serving as the basis for your financial reports.

Navigate Menu: Finance > Settings > Chart of Accounts

This is where you perform customisation on the chart of accounts.

For your initial setup, we recommend using the Setup Wizard. It provides prebuilt templates to quickly establish your accounts.

The Setup Wizard enables you to make bulk changes to your accounts. On the left panel, you’ll see the current/preview of your accounts, while the editor is on the right panel.

For your setup, choose the Chart of Account Builder.

1.Select Business Nature: Simple Structure, and then click Select All

2.Scroll down and click Apply Changes.

1.Click on Malaysia (Add-on)

2.Select relevant Options > Select All > Apply Changes.

3.Repeat as needed.

You can delete any unused ledger as long as there are no transactions registered under it. Please exercise caution when performing deletions, as it may disable some of the default posting ledgers.

This section is also often known as cash book accounts, where you define sets of accounts for petty cash, banks, and any other external deposits.

Creating new Cash Bank Accounts

1.Navigate Menu: Finance > Settings > Cash & Bank Accounts

2.Choose New Cash / Bank Account

3.Enter your accounts informations

a.Leave the ledger field as blank

4.Click Create

5.Repeat these steps for all your cash / bank accounts.

Default ledgers are the ledgers used for posting during document activities.

1.Navigate Menu: Finance > Settings > Default Settings

2.Open Tab: Default Ledgers

3.Navigate Menu: Finance > Settings > Default Settings

4.Open Tab: Financial Settings

5.Set your beginning day of the week

6.Set your financial year end

7.Click Save Settings

To begin your financial records, you’ll use a Journal Entry. Please follow one of the examples based on your business situation:

1.Navigate Menu: Finance > Journal Entry

2.New Journal Entry.

3.Set Date & Time, Description, Transaction Lines (see example).

4.Click Create

5.Change Status to Posted.